The People Pod is committed to safeguarding the privacy of our customers. This policy sets out how we will treat your personal information in accordance with General Data Protection Regulation (GDPR).
Data Collection and Retention
We may collect, store and use the following kinds of personal data:
- information about your computer and about your visits to and use of our website
- information that you provide to us for the purpose of registering with us
- information that you provide to us for the purpose of subscribing to email marketing
We may also collect, retain and process information about you that you give us by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. We may also obtain data about you from other sources such as professional networking and/or corporate websites, job board websites, your business card, and referrals.
In all cases we will inform you we are holding your data and for what purpose we intend to retain and process it, by sending you this privacy notice within a reasonable time.
We use information held about you in the following ways:
- to carry out our obligations arising from any contracts we have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.
- to provide you with information about other services we offer similar to those that you have already purchased, been provided with or enquired about.
As a recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process. To support our candidates’ career aspirations and our clients’ resourcing needs, your personal data may be used for email marketing purposes. Where consent is the lawful basis for our processing, you have the right to withdraw your consent to this at any time.
Using your Personal Data
- improve your browsing experience by personalising the website
- enable your use of the services available on the website
- send statements and invoices to you, and collect payments from you
- send you general (non-marketing) commercial communications
- send you email notifications which you have specifically requested
- send to you our newsletter and other marketing communications relating to our business
- where you have specifically agreed to this, by email or similar technology (you can inform us
- at any time if you no longer require marketing communications)
- deal with enquiries and complaints made by or about you
- to the extent that we are required to do so by law
- in connection with any legal proceedings or prospective legal proceedings
- to establish, exercise or defend our legal rights (including providing information to others
- for the purposes of fraud prevention and reducing credit risk); and
- to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling
Security of your Personal Data
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on our secure (password, firewall and encryption-protected) servers. All electronic transactions you make to or receive from us will be encrypted. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping any passwords confidential. We will not ask you for your password. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice. All information you provide to us is stored on our secure servers; any information that is stored on our CRM software is also secured by a third party. We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests, and that you are happy for us to do so. We remove data that we no longer have a legitimate business interest in maintaining. Our current data retention notice is available upon request.
As above and where possible, we will always inform you before collecting your data if we intend to use your or if we intend to disclose your information to any third party.
You may instruct us to provide you, or remove, with any personal information we hold about you at any time. You may instruct us not to process your personal data for marketing purposes by email at any time. (In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.) If you do grant consent, please note you can withdraw your consent to all or any one of the above purposes at any time by contacting: firstname.lastname@example.org. Please note that all processing of your personal data will cease once you have withdrawn consent, but this will not affect any personal data that has already been processed prior to this point. Please allow up to 30 days to process.
Please be aware telephone and video calls may be recorded for training and quality purposes.
The People Pod Ltd, 1-3 The Courtyard, Calvin Street, The Valley, Bolton, BL1 8PB.